MS Word Privacy

E-mail is not anonymous. Do not e-mail a document if you are concerned about your identity being attached in any way to the document.

When you create, open, or save a document in Microsoft Office Word 2003, the document may contain content that you may not want to share with others when you distribute the document electronically. This information is known as metadata. Metadata is used for a variety of purposes to enhance the editing, viewing, filing, and retrieval of Office documents.

The following are some examples of metadata that may be stored in your documents: email address, complete mailing street address,your name and initials, company name, phone numbers, hidden text, comments, network / hard drive file location.

To see some of this information open a Word file. Click File / properties. See the Summary and Custom tabs. Also go to Tools / Options and see the User Information tab

You can automatically remove personal information from a Word document when you save the document.

To turn this option on, follow these steps:
1. On the Tools menu, click Options.
2. On the Security tab, click to select the Remove personal information from file properties on save check box under Privacy options, and then click OK.

To Manually Remove Your User Name from Your Documents

To view or change your user name, follow these steps:
1. On the Tools menu, click Options, and then click the User Information tab.
The following edit boxes appear:
Name,Initials, Mailing Address
2. If you do not want any of this information to appear in your documents, enter non-identifying strings or spaces in the appropriate edit boxes, and then click OK to accept the changes.
Note : Any new documents that you create will contain this information instead of the default values that are entered when you installed Office. However, existing documents may already contain this information.

How to Manually Remove Comments in Documents

To insert a comment : In the menu bar : Insert / Comment
This then also activates the the Reviewing toolbar
Click View / Markup to hide / unhide changes

Word offers the ability to add comments to documents. Typically, comments contain the name of the person who created them so that you can tell who wrote them.

Comments typically appear as a highlighted section of text; you can right-click the comment, and then click Delete Comment.

Any new comments that you create will not contain your user name because you have removed it from your Options dialog box as described in the "How to Manually Remove Your User Name from Your Documents" section of this article.

To Hide Words

Go to Format / Font / and check Hidden

How to Search for and Remove Text That Is Formatted As Hidden

Select the text you want to hide. On the Format menu, click Font, and then click the Font tab. Select the Hidden check box.
Note: To view hidden text on the screen, click Show/Hide tool on the Standard toolbar
Note image here :

In Word documents, you can format text as hidden. Because hidden text can contain information that you may not want to distribute, you may want to unhide and remove it.
To remove all the text in a document that is formatted as hidden, follow these steps:
1. On the Tools menu, click Options, and then click the View tab.
2. Click to select the Hidden text check box, and then click OK.
3. On the Edit menu, click Replace.
4. Click More to expand the dialog box.
5. Click anywhere in the box next to Find what.
6. Click the Format button, and then click Font.
Click to select the Hidden check box, and then click OK.
7. Click Replace All.

All hidden text is removed from the document.
To turn off the display of hidden text, follow these steps:
1. On the Tools menu, click Options, and then click the View tab.
2. Click to clear the Hidden text check box, and then click OK.

Track Changes

1. First Do This
2. Type in your words, Then go to Tools / Track changes to track changes
     a.OR Dbl. Click on TRK in the status bar to darken it After you type in your original words
3. Highlight a word you already typed ( the one to be changed ) and type the new word over the old one
     a.To reveal the track changes balloon in the right margin, in the Reviewing toolbar choose Show / Balloons
4. Click View / Markup to hide / unhide changes